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November 5, 2014

Committee Meeting Notes

December 3, 2014

Good evening,
 
It was another great meeting.
 
Below is a recap of the teleconference.
 
 
**************************************************
The third meeting of the LBHS 50th Reunion Planning Committee started at 7 p.m. and ended at 8:06 p.m.
 
The initial discussion focused on the website with its new alphabetical navigation categories.  There are scanned copies on the "Memory Lane" webpage, which include our  Junior Prom invitation, Senior Prom program and our graduation Commencement Program.  The committee will be seeking, from our classmates, other items of memorabilia to put on the website.
 
Bob recalled that about 60 classmates have registered to date and that we should wait until after the New Year before polling should commence regarding particulars about classmate socials on Friday and Sunday.  Hopefully, there will be more classmates registered and that would be more representative of the class as we make these decisions.
 
Art Harris has found two interested parties who will work on the 50th Reunion Gala Program.  He will also ask John Mehrlander, who has purchased the full page back cover, to submit any business card or other advertisement which can be placed on our "Sponsor" webpage.   This invitation for "added value" on the website regarding their businesses will also be extended to all those who will be buying ads for the physical program, e.g., copies of menus for restaurants or other forms of promotion for their businesses.   Art will also check deadlines for submission of ads, artwork, etc. for the program.
 
Barbara and her subcommittee of six have identified 60 classmates who only have phone numbers.  She has sent out 40 emails; however, there have not been direct responses to her because she had asked those contacted to go to the website and register.  Thirty-four classmates only have addresses (with no phone contact or email address).  "Save the Date"  postcards have been designed by Barbara's daughter and have been ordered to be mailed to each of these classmates with only an address.  Yvonne is in the midst of designing the formal invitation to be mailed to classmates inviting them to our Golden Jubilee 50th Reunion Gala.
 
Art suggested that we contact our classmates and have them respond to different topics, such as a historical questionnaire.  Example:  Name the Top Ten major events in the past 50 years since we graduated.  The answers would be incorporated in the final program.  Other parts of the program might include the Events of the evening, the menu, a Memorial Page(s), advertisers, Names of 1965 Class Officers, Names of Planning Committee, Former teachers.
 
Art and Bob will be visiting Long Branch to canvas businesses for paid advertisements.  The Long Branch Chamber of Commerce will also be contacted for a list of viable businesses and any forms needed to be completed if businesses are solicited for paid ads. Jeanne will be contacting the print media (Atlanticville, Asbury Park Press, Newark Star-Ledger) for coverage and will prepare an official press release about our 50th Class Reunion.  Over the next few months, Yvonne will be traveling to the different live performances of several prospective DJs and bands in order to hear the performers and learn more about their stage presence and repertoire. 
 
Barbara suggested an open photo booth which would take photos of the classmates in various poses with different props.  Yvonne suggested a Step and Repeat format for photos of the classmates.  Door prizes and other take-home souvenirs were discussed.
 
Our next committee meeting is scheduled for Wednesday, January 7, 2015. 
 
If you have any questions or comments, please let me know.  If I have forgotten something, also let me know.
 
Take care,
Yvonne

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November 12, 2014

The meeting began at 7 p.m. and ended at 7:56 p.m.
The composition of the committee has changed a bit and we welcomed Art Harris who has replaced Judith Wigdortz. 
Topics discussed were as follows:
Forming a subcommittee to reach and locate with verification many of our classmates, by February 1, 2015, who are not on the email list .  Barbara Parotino Merrill will head that subcommittee and will be contacting those that have expressed interest in helping with the reunion (from near and afar). 
Bob Guice creating on the website a mechanism for payment of $100.00 per person from classmates for the reunion.  Credit/debit cards via the website was discussed with the administrative fee for such.  Another option will be to send checks to Jeanne Ciaglia Germann for the reunion and she and Bob will work together on the list of paid attendees. 
Yvonne Thornton will reserve a block of rooms at the Residence Inn by Marriott for our classmates who are traveling from a great distance.  The address of the Residence Inn is 230 Jumping Brook Road, Neptune, NJ.  The gala will be held at 210 Jumping Brook Road, Neptune, NJ.  The dates requested are August 6-9, 2015.  Her initial contact with the hotel yielded the following:  During the summer season, the usual rate at the hotel is $269.00 per night.  If we reserve a block of rooms now, they will discount the room to $149.00 per night.  Yvonne will follow up on the particulars.


November 5, 2014

Discussed the pros and cons of 9 venues and decided against, or  narrowed down the list of proposed venues due to a variety of reasons not the least of which was price. The final decision of the group considered the biggest bang for the buck, suitability of accomodations, including the number of guests that can be handled, parking, relative proximity to Long Branch.  The following were removed from consideration:
  • Charlies Ocean Grill
  • Oyster Pointe
  • Molly Pitcher
  • McLoone's Pier House (afternoon and evening)
  • Ocean Place
  • Park 33
The Venue page and Polling pages are are updated based on the decisions reached at the meeting.  Copies of the Polling page results and a copy of the venues that were removed from consideration are in the Archive tab,

The committee has also decided that time is of the essence and we must reserve what ever is the majority decision by midnight Friday November 7, 2014.

Based on the results of this poll the committee will reserve that venue as soon as we can reach the reservations desk.
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E-mail from Yvonne Thornton

Good evening, everyone!
We just finished our very productive conference call regarding our upcoming LBHS 50th Class Reunion.  There was a pleasant exchange of ideas and thoughts which I will share with you.
Meeting began at 7:05 p.m. and ended 8:15 p.m. (11-5-2014)
The agenda was to select a venue which satisfied most of what our classmates had expressed in emails and other communication.  These factors were:  A sit-down dinner; ample parking; Saturday evening; in August; a large enough capacity to accommodate between 100-200 people; reasonable costs for dinner; being seated together in one room.
So here we go:  The following are the venues that were discussed along with the pros and cons of each.
Charley's Ocean Grill      Pros:  By the beach; $50 per person                
                                          Cons: Too small, parking not ample, we may have to be separated into being on the balcony as well as the main dining room.
                                                    We may have to turn away classmates.
McLoone's Pier House    Pros:  By the Beach
                                          Cons:  The only Saturday evening available in August was the 29th and they wanted a $3,000.00 deposit with a commitment   
                                                      for $20,000, which translates into $200 per person just for dinner.
Ocean Place:                   Pros:  Nice View; Saturday, August 15th available
                                          Cons: Sit-down 4-hour dinner with open bar on Saturday would cost ~$110 per person,  which is subject to a 21% tax service
                                                    charge and a 7% sales tax (=$150.80 per person).   Hors d'oeurves would cost an additional $16 per person also with                                                         an additional 21% gratuity and 7% sales tax ($20.48 per person).   Total = $171.28 per person.
Shadowbrook                   Pros:  Saturday, August 29, 2015 available; Elegant mansion; Rooms with dance floors (Oak Room can accommodate 150
                                                      guests on up); Sit-down dinner $105.93 (includes tax and gratuity) includes four-hour open bar, but not including
                                                      hors d'oeuvres.
                                           Cons:  $1000 deposit
Jumping Brook Country Club:  Pros:  Saturday, August 8, 2015 available, $36.00 per person (includes 20% gratuity and 7% sales tax); Four-hour open
                                                            bar = $28.00; Hors d'oeuvres = $12.70 per person (includes 20% gratuity and 7% sales tax).  Total = $76.70
                                                            $500 deposit
                                                      Cons:   None
Park 33              Pros:  Owners will work with us
                          Cons:  Four-hour open bar $32 per person (subject to gratuity and sales tax) = $40.64 per person;  Hors d'oeuvres with Sit-down dinner
                                      $54.90 person; Total = $95.54.  Distance to venue——too far (Freehold)
With the above information, an extensive discussion followed among the committee members.  Taking everything into consideration, the committee has selected two venues on which the class should cast its vote.  Those two venues are:  Shadowbrook and Jumping Brook Country Club.  The other venues were dismissed.
Other topics covered during our teleconference were:  Opening a (two-signature) bank account (TD Bank) for our Class Reunion to receive monies from class members and to pay for the reunion expenses; inviting our teachers to our Reunion (specifically Ms. Theodora Apostalocus and Ms. Patricia Forsyth -- as honored guests); class souvenirs; "goodie bags"; a montage of memories; a moment of silence for our deceased classmates; clergy classmate to bless our reunion and to give invocation; programs with ads from local businesses.
The final topic was to recruit some of our classmates to divide up the class, be assigned a number of "lost" classmates in order to verify their contact information and to call them, write them, or email them (by whatever means necessary) to reach out and let them know of our upcoming reunion and report back to the committee in three months.   I (Yvonne) was given the task of contacting James Simonelli (former Principal of LBHS) in order to guide us with respect to contacting our classmates.
The consensus of the committee was the less the class has to pay for the venue, the more resources we will have to hire a photographer, videographer, band/DJ, etc.
Because time is of the essence, our recommendations for the two venues will be on our website (www.lbhs1965.com) shortly and all classmates will have an opportunity to VOTE on their choice of venue.  However, it must be stressed that ALL VOTES MUST BE CAST NO LATER THAN MIDNIGHT, FRIDAY, NOVEMBER 7th!!!.  Hopefully, the dates are still available, which is the reason why we must act expeditiously.
I believe I have memorialized our first meeting accurately.  If you have any questions, please feel free to contact me or any member of the committee and we will try to answer your concerns.  However, the most important action you can do right now is to VOTE!!

Take care and have a wonderful evening.
Sincerely,
Your classmate,
Yvonne
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Comments

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Joan on November 6, 2014 1:08 PM
good job guys!  Now we're in gear. Thank you.
Reply

anita williams on November 10, 2014 9:50 AM
Your committee are doing a great job. Quotes looking forward for our 50th Class Reunion.
Reply

Frani Picard on November 18, 2014 1:44 PM
I've been trying all weekend to reserve my room, for the reunion, at  the Marriot.  They just opened up the block of rooms today, Tuesday 11/18/14.  I got my reservations, so I'm all set to go now. 
Reply

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